Workflow Automation
Stop doing manual order follow-ups. Automatically confirm bookings, move orders through the right statuses, and notify your team - without spreadsheets or daily checks.
WITH AUTOMATION
UKIYO helps rental businesses automate repetitive work inside Booqable - from payment follow-ups and reporting to custom workflows and integrations. Less manual admin. More time for growth.
Booqable specialist
Built on the Booqable API • Real-world rental operations experience
SERVICES
Automations rental companies actually need, not generic Zapier stuff.
Customer Emails & Reminders
No more chasing customers manually. Automatically detect unpaid or unconfirmed bookings and send branded payment reminders, pickup instructions or follow-up sequences - fully hands-off, except for the customers you want to handle personally.
Reporting & Revenue Insights
Get accurate rental revenue reports without Excel. Track what’s actually rented, what’s just an option, and which products drive your business.
API Integrations & Rules
Fill in the missing rental workflows inside Booqable. Automate deposits, tag-based rules, custom pricing logic, internal notifications and the admin work Booqable doesn’t cover out of the box.
Logistics Automation
Go beyond Booqable’s basic delivery settings. Automatically calculate advanced shipping fees based on distance, zones, rental duration, number of boxes or pickup vs delivery - fully integrated into your booking flow.
Automatic Product Bundling
Automatically add required accessories, consumables or service fees to bookings - from charger kits to cleaning costs or late-return reminder charges. Fewer missed items, faster packing, smoother rentals.
About
I’m Gertjan, an automation-focused IT expert specialized in Booqable workflow automation.
My expertise comes from real operational experience: I built and scaled my own rental company, Rent Your Adventure, where I automated everything inside and around Booqable, because manual admin quickly becomes a bottleneck.
Over time, I developed custom automation systems for:
- Payment reminder flows and overdue escalation
- Automatic follow-up of unconfirmed or incomplete bookings
- Dynamic shipping cost calculation based on required transport crates
- Auto-adding linked products and accessories to orders (very helpful for new colleagues)
- Tag- and status-based workflow logic beyond standard Booqable features
- Custom reporting of financials and goals
I started UKIYO because I felt Booqable’s default automation options were too limited for serious rental operations and I saw how much time businesses could save with smarter workflows.
Today, I help rental teams eliminate repetitive work, reduce mistakes, and build scalable systems on top of Booqable’s API.
CASES
Real automations built for rental businesses.
Automated Payment Reminders
Customers pay faster without manual follow-ups.
Email sequences · Escalation · Tags
Unconfirmed Booking Follow-ups
Higher confirmation rates with automated nudges.
Status checks · Timers · Follow-up emails
Dynamic Shipping Cost Logic
Shipping fees calculated automatically per booking based on boxes shipped via third party.
Rules · Crates · Zones
Quote generation and automatic email
Automatic quote generation when web order comes in. Automatically adding order lines and sending an email
Orders · Rules · Required add-ons
Auto-added Linked Products
No more missing accessories in order prep.
Bundling · Rules · Required add-ons
Revenue Allocation Reporting
Clean monthly revenue across rental periods.
Midpoint allocation · Options separated · Exports
Contact
Tell me what part of Booqable is slowing your team down. I’ll respond with a clear automation plan and next steps.